Access to Information Act
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Promotion of Access to information Act 2 of 2000 (The Act)
Section 51 Manual of Popwarehouse (Registration number: ek 98/011506/23)
1. Contact particulars Head of business: Information officer: Postal address: Physical address
2. Guide in terms of section 10 of The Act Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the information guide issued by the Human Rights Commission in all official languages, from the Human Rights Commission, tel (011) 484-8300 fax (011)484-7149.
3. Facilitation of a request for access to information Information which is not readily available as indicated in this manual may be requested in accordance with the procedure prescribed in terms of the Act. Copies of the prescribed forms to be completed for submitting a request are available from Popwarehouse.
4. Information available in terms of other legislation Information is available in terms of certain provisions of the following legislation:
Basic Conditions of Employment Act 1997 Close Corporations Act 69 of 1984 Competition Act 89 of 1998 Compensation for Occupational Injuries and Health Diseases Act 130 of 1993 Consumer Affairs (Unfair Business Practices) Act 71 of 1988 Copyright Act 98 of 1978 Debt Collectors Act 114 of 1998 Employment Equity Act 55 of 1998 Intellectual Property Laws Amendments Act 38 of 1997 Labour Relations Act 66 of 1995 Occupational Health and Safety Act 85 of 1993 Regional Services Councils Act 109 of 1985 Skills Development Act Levies Act 9 of 1999 Skills Development Act 97 of 1998 Unemployment Insurance Act 30 of 1996 Value Added Tax Act 89 of 1991
5. Information automatically available The following categories of records are automatically available for inspection, purchase or photocopying:
Pricelists Marketing and Promotional material www.popwarehouse.co.za Website
6. Information available in terms of The Act The subjects on which the business holds records and the categories on each subject are as listed below. Please note that a requester is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 to 69 of The Act.
Accounting records Annual Financial statements an working papers General ledger Subsidiary ledgers (receivables, payables, etc.) 6.1.4 Bank statements, cheque books, cheques 6.1.5 Customer and Supplier statements and invoices 6.1.6 Deposit slips 6.1.7 Cash books and petty cash books 6.1.8 Fixed asset register 6.1.9 Tax returns and assessments 6.1.10 VAT returns 6.1.11 Lease or instalment sale agreements 6.1.12 Auditor’s reports 6.1.13 Inventory records
6.2 Personnel Records 6.2.1 Disciplinary records 6.2.2 Employee information records 6.2.3 Employee loans 6.2.4 Employment contracts 6.2.5 Group life 6.2.6 IRP 5 and IT 3 certificates 6.2.7 Letters of appointment 6.2.8 Leave applications 6.2.9 Payroll 6.2.10 Personnel file 6.2.11 Policies an procedures 6.2.12 Provident fund information 6.2.13 Salary and wage registers 6.2.14 UIF, PAYE and SDL returns 6.2.15 Workmen’s Compensation documents
6.3 Sales and Marketing 6.3.1 Products 6.3.2 Service product information
6.4 Statutory Close Corporation Records 6.4.1 Founding Statement and amendments 6.4.2 Minute books 6.4.3 Resolutions passed at meetings
7. Requesting procedures A person who wants access to the records must complete the necessary request The completed request must be sent to the address or fax number provided in this
8. Availability of the Manual Copies of this manual are available for inspection, free of charge, at the offices of Popwarehouse, from the South African Humans Rights Commission, from the Government Printer and at www.popwarehouse.co.za.
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